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Mastering Automated Email Sending in AITable.ai for Gmail Users

In the realm of workflow automation, the ability to send automated emails is an unquestionable game-changer. Not only does it save time and resources, but it also creates an incredible opportunity for increased productivity and efficiency.

However, it’s not as straightforward as it sounds, especially for Gmail users who wish to harness the power of automated email sending in AITable.ai. Certain additional settings are required, which, if not set up correctly, could prevent you from experiencing the full benefits of this functionality.

This article aims to guide you through the process, ensuring you can effortlessly navigate this aspect of AITable.ai.

Setting Up AITable.ai’s Send Mails Action

AITable.ai is an incredibly resourceful tool that allows you to construct diverse automated workflows. When setting up automation in AITable.ai, one of the actions you can choose is ‘send mails’, which requires connecting your email account. This involves three main settings: SMTP Server, Username, and Password.

Finding the SMTP Server for your email service is relatively straightforward – a quick online search should provide the information you’re after. For most email services, simply filling in the Username (your email address) and Password would suffice. However, Gmail users need to take additional steps to connect their accounts successfully.

Enhancing Email Flexibility with Gmail POP and IMAP Settings

Setting up POP (Post Office Protocol) and IMAP (Internet Message Access Protocol) for your Gmail account can significantly enhance your email management flexibility. This includes offline access, synchronization across multiple devices, and integration with other tools and software.

Setting up IMAP:

  1. Open Gmail.
  2. Click on the gear icon (Settings) and select “See all settings”.
  3. Navigate to the “Forwarding and POP/IMAP” tab.
  4. In the “IMAP Access” section, select “Enable IMAP”.
  5. Save your changes.

Setting up POP:

  1. Open Gmail.
  2. Click on the gear icon (Settings) and select “See all settings”.
  3. Navigate to the “Forwarding and POP/IMAP” tab.
  4. In the “POP Download” section, choose either “Enable POP for all mail” or “Enable POP for mail that arrives from now on”.
  5. Save your changes.
Automated Email Sending in AITable.ai for Gmail Users

Gmail SMTP Settings: A Step-By-Step Guide

Here’s the important part.

To use Gmail’s SMTP server for sending emails through AITable.ai, ensuring that your Google account has two-step verification enabled is absolutely essential. This adds an extra layer of security, making it more difficult for potential intruders to gain access to your account.

Automated Email Sending in AITable.ai for Gmail Users

After enabling two-step verification, the next step is to set up an App Password. This can be done by visiting: https://myaccount.google.com/u/6/apppasswords?gar=1

Automated Email Sending in AITable.ai for Gmail Users

Once there, follow the prompts to generate a 16-digit App Password. This password should then be copied and pasted into the password field in AITable Automation, replacing your login password. It’s important to remember to remove any spaces in the password.

Leveraging Connectors for Enhanced Email Sending Functionality

To fully harness the potential of AITable.ai‘s automated email sending feature, utilizing connectors like Make can be incredibly beneficial. These connectors enable the seamless integration of AITable.ai with Gmail, along with over 6000+ other apps.

However, it’s important to note that the setup process is not as simple as authorizing third-party access. In fact, using Make requires additional settings within Gmail that are different from the ones mentioned earlier in this article. For a more comprehensive guide on how to set up email sending, including CC settings, you can refer to Make’s official documentation: https://www.make.com/en/help/app/gmail

Automated Email Sending in AITable.ai for Gmail Users

Conclusion

Automated email sending in AITable.ai holds immense potential for Gmail users. Despite the need for some additional steps, the process is straightforward and manageable. By following the guidelines in this article, you can unlock powerful automation features, streamline your CRM and project management, and open up new possibilities for growth and efficiency.

Embrace the power of AITable.ai and Gmail today, and elevate your workflow automation to new heights.

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Save Emails and Attachments from Gmail to AITable.ai and Google Drive with Make Automation

We’ve previously explored the construction of automated workflows for bulk email archiving and organization, but in doing so, we’ve neglected a critical component: attachments. These email add-ons also require backup and management to ensure quick and effortless retrieval when needed.

Thankfully, AITable.ai and Make provide an elegant solution to this oversight, enabling the creation of a streamlined workflow that effortlessly manages this task.

Unleashing the Power of AITable.ai and Make

AITable.ai, revered for its ability to simplify workflow automation with its visual database, is a vital tool in this process. It connects with over 6,000 applications via Albato, Zapier, Make, Pabbly, and Activepieces. We’ve previously experienced the power of connecting AITable.ai with email services through Albato for efficient email filtering and organization.

This time, we harness the capabilities of Make to automate the backup of email attachments in Google Drive and the organization of data in AITable.ai.

Step-by-Step Guide to Saving Emails and Attachments

To initiate the process, open Make and create a new Scenario. The first module to select is Gmail, with the event set to “Watch Emails”. Fill in the necessary information as per the configuration panel, selecting “Gmail filter” for the “Filter type” and “has:attachment” for the query. This step is designed to find emails with attachments.

Save Emails and Attachments to AITable.ai and Google Drive

Next, create the second module, again selecting Gmail, but this time choosing “Iterate Attachments” for the event. The Source module should be the first Gmail module.

Save Emails and Attachments to AITable.ai and Google Drive

Then create the third module, selecting Google Drive, with the event set to “upload a file”. Choose the location for the file upload. This step allows for the automatic backup of received email attachments on Google Drive, facilitating efficient management.

Save Emails and Attachments to AITable.ai and Google Drive

The final step involves adding AITable.ai as the last module, with the event set to “create a record”. Link your AITable.ai account, select the corresponding space and datasheet, and fill in the information variables from Gmail into the corresponding fields. For the URL field, select the “web view link” variable from Google Drive to store the link to the backed-up attachment.

Save Emails and Attachments to AITable.ai and Google Drive

Upon successful testing, publish the Scenario, and the workflow is complete.

The Implications of Office Automation with AITable.ai

AITable.ai is not just a tool for automating email and attachment management, but a revolution in office automation. By streamlining tasks, it significantly enhances efficiency, enabling you to focus on strategic tasks. Whether it’s responding to customer inquiries with precision, elevating customer retention rate, or effectively collecting customer information, AITable.ai has got you covered.

Don’t let the potential of your email attachments go to waste. Embrace the future of workflow automation with AITable.ai and Make, and revolutionize your email and attachment management process. The benefits aren’t just limited to saving time and resources; they extend to creating a more organized, efficient, and productive working environment.

So why wait? Begin your journey towards efficient email and attachment management today!

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Automated Email Filtering and Logging with AITable.ai and Albato

In the bustling world of business communication, emails are the double-edged sword of daily operations. As an essential vessel for communication, they carry potential opportunities and crucial information. However, the overwhelming influx can often bury important emails while manual filtering and archiving prove to be a time-consuming and inefficient task.

It’s high time we revolutionize this process by harnessing the power of AITable.ai and Albato. This article guides you through the process of automated email filtering and logging, a game-changer for efficiency and organization.

The Power of AITable.ai & Automation

AITable.ai, a breakthrough platform, simplifies workflow automation with a visual database. It offers seamless connectivity with over 6,000 apps via connectors like Albato, Zapier, Make, Pabbly, and Activepieces. In this instance, we will utilize Albato to link AITable.ai with email services.

As emails fitting specific conditions arrive in your inbox, AITable.ai will automatically create a new record containing details like recipient, sender, and email content for easy archiving, data analysis, and organization.

Automated Email Filtering and Data Synchronization

To begin with, create a new table in AITable.ai, incorporating the email information you wish to record, such as the recipient, sender, and email content.

Then, open Albato and create a new connection under Apps.

Automated Email Filtering and Logging with AITable.ai and Albato

Select email and fill in your email account information as prompted by the panel to establish a connection with Albato.

Automated Email Filtering and Logging with AITable.ai and Albato

Next, create a new automation. The trigger for step 1 should be the email application, with the event set to ‘new mail.’ Connect your email account and set the automation timing to real time (based on your needs. In this example, we choose real time).

Select the folder containing the emails you wish to filter and archive (to save usage and reduce trigger run times, create a new folder in your email and set up basic filtering criteria to initially filter a batch of emails).

Automated Email Filtering and Logging with AITable.ai and Albato

Add a new tool to step 2, select ‘stop automation on condition,’ and set your filtering criteria, which can be a combination of multiple conditions. For instance, continue running automation when the email is from a specific mailbox; otherwise, stop.

Automated Email Filtering and Logging with AITable.ai and Albato

Lastly, select AITable as the action, with the event set to ‘create records.’ Connect your AITable.ai account, select the corresponding space and table.

Automated Email Filtering and Logging with AITable.ai and Albato

At last, fill in the email variables according to the corresponding fields, and publish the automation.

Automated Email Filtering and Logging with AITable.ai and Albato

Now, every time a new email from a particular person arrives in the specific folder in your inbox, a new record synchronizing the relevant email information will be created in AITable.ai.

Automated Email Filtering and Logging with AITable.ai and Albato

The Significance of AITable.ai in Automation

AITable.ai is not merely a tool for sending emails or auto-responding. It’s a comprehensive platform capable of handling various automated office operations, significantly enhancing your work efficiency. By embracing automation, you can reduce the time spent on repetitive tasks, increase accuracy and consistency, and cultivate a more organized and efficient workspace.

Step into the future of business communication with AITable.ai. Reimagine the way you handle bulk email sending, auto-responses, and, more importantly, automated email filtering and logging.

With AITable.ai and Albato, you’re not just automating your processes; you’re revolutionizing your entire business communication strategy. Start your journey with AITable.ai today!

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Automated Personalized Bulk Emails and Auto-Responders with AITable.ai

The world of business communication is evolving at a rapid pace. In this digital era, the demand for effective and efficient communication methods has never been higher. This is where the concept of automated personalized bulk emails and auto-responders comes into play. It allows businesses to send out custom-tailored messages to a large number of recipients, while also ensuring timely responses without the need for manual intervention.

With the power of AITable.ai, creating automated workflows for these tasks has become even easier.

Simplifying Workflow Automation with AITable.ai

AITable.ai is a breakthrough platform that simplifies workflow automation with a visual database. It’s a game-changer in the business communication domain, offering a seamless way to connect with over 6,000 apps via connectors like Zapier, Make, Pabbly, and Activepieces.

Whether it’s leveraging its inherent automation capabilities or building an automated workflow through external service association, AITable.ai has got you covered. Let’s dive into how the platform can be used for automating bulk email sending and auto-responses.

Automating Bulk Email Sending with AITable.ai

AITable.ai’s automation feature is a powerful tool for implementing bulk email sending. This is achieved by creating a new automation within the platform. Next, we’ll show you how to use AITable.ai’s automation feature to send emails in bulk.

Firstly, you need to create a datasheet in AITable.ai with the details of the recipient or customer . This sheet should include a select field named ‘status’, which indicates the status of the email sent, with an option ‘send email’.

Then, select ‘send mails’ as the action and configure the appropriate information as per the panel. This includes the SMTP Server, your mailbox account information, incoming mailbox, etc. You can associate the incoming mailbox with the data in the datasheet.

Write the subject and body of the email, again referencing the relevant variables in the form, such as the contact person.

Automated Bulk Emails and Auto-Responders with AITable.ai

Save and publish to enable bulk sending of emails when the select field is ‘send email’.

Automating Email Responses with AITable.ai and Make.com

And for automated email replies, we can leverage AITable.ai together with the connector. Next, let’s take make.com as an example to show the automated workflow of email autoresponder.

Create a new scenario within Make.com, where the email is selected as the first module and the event is set to ‘get emails’. Then associate your mailbox and fill out the configuration information in the panel, such as selecting the triggered mailbox folder.

Automated Bulk Emails and Auto-Responders with AITable.ai

Next, the second module selects AITable.ai and sets the action to create a record. And following this, the user sets up the pairing information and matches the email data obtained in the previous step to the corresponding field in the AITable.ai table.

Of particular note, your table should have a ‘select’ field with the option ‘new’.

Automated Bulk Emails and Auto-Responders with AITable.ai

With this setup, the system automates the creation of a record in AITable.ai. This record contains the sender’s information and a ‘new’ option, which activates whenever a new email is received. By building a similar automation to the one mentioned in the bulk email sending section, you can automate responses to new emails and record the relevant information in AITable.ai.

AITable.ai in Automation

AITable.ai is not just about sending emails or auto-responding. It’s an all-encompassing tool that can handle various automated office operations, thereby significantly enhancing your work efficiency.

It’s time to step into the future of business communication. Embrace the power of AITable.ai and reimagine the way you handle bulk email sending and auto-responses. With AITable.ai, you’re not just automating your processes; you’re revolutionizing your entire business communication strategy.

Start your journey with AITable.ai today!

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Setting Up Timed Emails with AITable.ai and make.com

Emails have become the bane of existence for many professionals. The monotony of drafting and sending out similar content day in and day out can be a soul-sucking endeavor. In some industries and roles, sending out regular emails is a non-negotiable part of daily tasks.

For example, marketing teams have to send out newsletters to subscribers, sales teams need to send out prospecting emails, and HR departments must dispatch updates and announcements. This repetitive, time-consuming task is begging for automation.

With AITable.ai and make.com, you can effortlessly set up automated timed emails, freeing up your time for more strategic initiatives.

Step by Step Guide: Setting Up Timed Emails

With AITable.ai and make.com, you can easily set up automated, timed, and cyclical email dispatches using just two modules.

Firstly, create a new Scenarios in make.com, choose AITable for module search and Search Records for action. click the clock in the icon to set the timing, you can set the time of the trigger as well as the loop.

Timed Emails

Then, set up AITable in detail. Associate your own AITable account, select the corresponding space and the datasheet containing CRM-related data information, including the customer’s information, follow-up status, email address, etc..

Timed Emails

Focus on filtering who to send emails to regularly. With Filter settings, you can add rules. The example sets up to send emails to the customer’s email address when the customer’s tage field is Initiatie Contact.

Timed Emails

Save to confirm success and go to the next step.

Add the second module, select email, and then configure the email SMTP connection and related mailbox and email information, you can refer to the variable information in AITable.ai to form the template in the email body.

In addition, you can add recipients in the Cc or Bcc fields. There are a lot more options than in AITable.ai for sending emails.

Timed Emails

Thus, the automated process of sending emails at regular intervals is complete.

Unleashing the Power of Automated Workflows

The magic of AITable.ai and make.com’s integration goes beyond just setting up automated emails. It opens up a world of possibilities for automating your work processes and boosting your productivity.

With these tools, you can set up automated processes to run at specific times, activating when certain conditions are met. This feature is perfect for automating tasks that require repeated actions at regular intervals, effectively preventing manual oversights.

For instance, you can set a task to remind team members via email or messaging platforms to fill out their morning reports at a specific time each weekday morning. You can schedule a weekly task, such as at 9 AM every Monday, to send reminders about the upcoming meeting.

Take The Leap: Embrace Automation Today

In this digital era, automating your office workflows with AITable.ai and make.com can elevate your operations to new heights. It’s more than just setting up timed emails; it’s about harnessing the power of automation to transform your work processes.

No matter the complexity of your tasks, with AITable.ai and make.com, you can create an automated solution tailored to your needs. Embrace the future of work today, and let automation take your productivity to the next level.

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