The answer to that question is more complex than a simple “yes” or “no”, and involves delving into the intricacies of the permission management features in AITable.ai.
Understanding Permission Management in AITable.ai
AITable.ai is a work platform that uses AI to organize data. It’s a robust tool that streamlines your data effortlessly via a Visual AI Database. This platform offers a comprehensive suite of permission management capabilities. With these in place, you can control what your collaborators can view or edit in the space, ensuring data security. The platform allows configuration of permissions for space management, file permissions, and field management. The ability to fine-tune these permissions provides an added layer of security and control over your data.
The Default Setting: All Members See All Files
In the current default setting, when you add a new member to your space in AITable.ai, they will have access to all the existing files, or “bases,” that you’ve created. This is because the default permission for all members is set to “manageable.” In other words, unless you’ve specifically set the files’ permissions to be viewable or editable by only certain members, every new member will be able to see all the files you’ve created.
The Right Approach to Control File Access
While this default setting can be convenient, it might not be suitable for all use cases. For instance, you might prefer that only you see the data by default, with the option to grant additional rights as needed. In such cases, you wouldn’t want new users to get access by default.
AITable.ai allows you to set permissions for each file individually. You can configure these permissions to ensure that only specific members can view or edit the files. This way, you have the flexibility to manage who can access what information, providing a higher degree of control over your data.
The Future of File Access in AITable.ai: Private Space
To further enhance the user experience and cater to more specific needs, AITable.ai is currently planning a new feature called “Private Space.” This feature is still in the design stage, but it promises to be an ideal solution for controlling file access. With this feature, you would be able to create a private space where only you can see the data, and then grant additional rights as needed. Until this feature is rolled out, you can create a folder for personal files and set the permission of this folder to “manageable” by you only. This way, new members won’t be able to see this folder unless you grant them access.
In Conclusion
Managing file access within a shared space can be a balancing act between security and collaboration. With the rich permission management features of AITable.ai, you can have the best of both worlds. You can allow collaboration where needed while maintaining control over who can access and edit your data. And with the upcoming Private Space feature, you will have even more control over your data privacy. So, while the answer to the question – “Can members see all the files within a space in AITable.ai?” can be yes, it doesn’t have to be. It all depends on how you set up your permissions.