Gantt chart is a type of bar chart that represents a project schedule and shows the start and finish dates of tasks, the dependencies between them, and their progress.
It is commonly used in project management to:
- Plan and schedule tasks and activities in a project
- Visualize the start and end dates of each task and the dependencies between them
- Monitor the progress of a project and identify potential delays or issues
- Communicate project plans and schedules to stakeholders
- Analyze and compare the feasibility of different project plans
- Allocate resources and coordinate the work of team members.
In conclusion, gantt charts are especially useful in large, complex projects with many interdependent tasks and a need for clear communication among team members and stakeholders.
It is easy to create a Gantt chart in APITable without spending a lot of time and effort. You can easily transform table data into a Gantt chart within seconds.
How to create a Gantt chart
With APITable, creating a Gantt chart for your project is as simple as two easy steps.
Configuring your data
Firstly, Create a new blank table and then configure your data about the project and task.
These data typically include but are not limited to the following for the project or task:
- Name
- Start date
- End date
- Task-related responsible parties
- Priority
It is created based on the date fields in the datasheet. The valid date field types include the date, date with time, and computing fields that output date values. Therefore, you utilize the “Start date” and “End date” to define the duration for each record when displaying it on the Gantt chart.
Creating a Gantt view
Secondly, to create a Gantt chart, click the “Add view” button which is next to the view bar on the top of the datasheet. To create a Gantt view, you need to have “Manager” or “Editor” permission.
Click the “+” icon in the view configuration section, you can create a new activity record. By dragging it from the view configuration section to the bar chart section, you will automatically populate the date fields for it. You can double-click the timeline bar to expand the record and edit its detailed information.
Viewing and editing the details of each task on a single Gantt chart is something you can’t do with a normal one. But, you can directly use APITable’s Gantt view for an overall and detailed grasp of project management.
Customizing your Gantt chart
With a Gantt chart that contains a wealth of information, how do you find the information you need at a glance? Above all, ou need to customize it to make different information points stand out, and APITable’s Gantt view provides you with multiple setting options to customize your Gantt chart：
- Configuring the view: Hide field, Graphic field settings, Filter, Group, Sort, Row height
- Customize and configure the graphic style: Selecting start and end dates, Setting record color, Setting up data visibility, Clarifying task dependencies
Exporting your Gantt chart
When reporting on project progress or synchronizing project progress, you don’t need to ask team members to log in to APITable to view it. APITable supports exporting the Gantt view as a PNG image, which you can use in your project documents or PowerPoint presentations.
Embed Gantt charts into your online documents or web pages
There are more options available than using images alone when it comes to inserting a Gantt chart in online documents or web pages. APITable supports embedding functionality, You can create custom personalized tables and dashboards using iframes and APIs, and generate targeted embedded links to integrate APITable into any product or tool. So just freely insert APITable’s tables, including Gantt views, into online documents (such as Notion) or web pages.
Project management with APITable’s Gantt view
It is important for project managers to understand how all the components of their project fit together, using a Gantt chart.That is to say, with APITable, your project management can become much easier, resulting in long-term success and increased productivity for your team.